Shipping a vehicle may seem straightforward-hand over the keys, sign a few papers, and wait for delivery. But in reality, proper preparation plays a major role in ensuring your car arrives safely, on time, and without unnecessary complications. Whether you’re relocating, selling a vehicle, or buying one from out of state, taking the right steps before transport can prevent delays, damage disputes, and avoidable stress.
Getting your vehicle ready for shipping isn’t about perfection; it’s about being prepared. Below are the essential steps every vehicle owner should follow before handing their car over to an auto transport company.
Why Vehicle Preparation Matters
Many shipping issues don’t happen on the road-they happen before the vehicle is even loaded. Incomplete preparation can lead to delays at pickup, inspection disputes at delivery, or even damage that could have been avoided.
A properly prepared vehicle:
- Speeds up the pickup process
- Reduces the risk of damage during transit
- Makes inspections clear and dispute-free
- Helps drivers handle your vehicle safely
Think of preparation as your first layer of protection.
Step 1: Clean Your Vehicle Thoroughly
At first glance, washing your car may seem unnecessary. However, it plays a critical role in protecting you.
A clean vehicle allows:
- Accurate inspection before pickup
- Clear documentation of existing scratches, dents, or chips
- Easier identification of any new damage upon delivery
Dust, mud, or road grime can easily hide minor imperfections. If damage is discovered later, it becomes difficult to prove whether it occurred before or during transport. A simple wash-inside and out-eliminates that uncertainty.
Step 2: Document the Vehicle’s Condition
Before your vehicle is loaded, take clear, time-stamped photos from all angles:
- Front, rear, both sides
- Close-ups of existing damage
- Wheels and bumpers
- Roof and hood
This documentation acts as your personal record and supports the Bill of Lading inspection. While trusted carriers conduct professional inspections, having your own records gives you peace of mind and clarity.
Step 3: Remove Personal Belongings
Auto transport carriers are licensed to move vehicles-not household items. Leaving personal belongings inside the car can cause several problems:
- Items are not covered by carrier insurance
- Extra weight can violate transport regulations
- Loose objects may shift and cause interior damage
Remove:
- Bags, boxes, and electronics
- Chargers, documents, and valuables
- Aftermarket accessories that are not secured
Some carriers allow a small amount of approved items in the trunk, but this must be discussed in advance.
Step 4: Check for Mechanical Issues
Your vehicle doesn’t need to be perfect-but it must be operable unless you’ve arranged for inoperable transport.
Before shipping:
- Check for fluid leaks
- Ensure the battery is charged
- Confirm the car can start, brake, and steer
If your vehicle has known mechanical issues, inform the transport company in advance. This allows them to assign the right equipment and avoid delays during pickup.
Step 5: Secure or Remove Loose Parts
Loose or fragile components can easily be damaged during transit.
Take time to:
- Fold in side mirrors
- Remove or secure spoilers, roof racks, and antennas
- Fasten loose trim or moldings
Convertible tops should be fully closed and properly latched. These small precautions significantly reduce the risk of cosmetic damage.
Step 6: Adjust Fuel Level
A common misconception is that a full tank is better for transport. In reality, less is more.
The recommended fuel level is about a quarter tank. This is enough for loading and unloading but keeps the vehicle lighter and safer during transport. Excess fuel adds unnecessary weight and increases risk.
Step 7: Disable Alarms and Toll Devices
Vehicle alarms that trigger during transit can distract drivers and drain the battery. Similarly, active toll devices can register charges while your car is on the carrier.
Before pickup:
- Disable the alarm system
- Remove or deactivate toll tags (EZ-Pass, FasTrak, etc.)
These small steps prevent inconvenience and unexpected costs.
Step 8: Prepare the Required Documents
Most auto transport shipments require minimal paperwork, but it’s important to be ready.
Typically needed:
- A valid form of ID
- Vehicle keys
- The Bill of Lading (provided at pickup)
If someone else is releasing or receiving the vehicle on your behalf, notify the transport company in advance.
How Proper Preparation Reduces Stress
When your vehicle is properly prepared, everything else falls into place more smoothly.
- Pickup inspections are faster and clearer
- Drivers can load and secure the vehicle safely
- Delivery inspections are straightforward
- There’s less room for confusion or disputes
Preparation puts you in control and turns vehicle shipping into a predictable, stress-free experience.
How Preowned Auto Logistics Helps Every Step of the Way
At Preowned Auto Logistics, we guide our customers through the entire preparation process. We don’t assume you’ve shipped a car before-we walk you through it.
Clear instructions: From the moment you book, we explain exactly how to prepare your vehicle, step by step.
Professional inspections: Our vetted carriers perform detailed inspections at pickup and delivery, ensuring transparency and accuracy.
Trusted carrier network: Every driver we work with meets strict licensing, insurance, and safety standards.
Dedicated support: You’re assigned a knowledgeable transport specialist who is available to answer questions before, during, and after shipment.
Our goal is simple: no surprises, no confusion, and no unnecessary stress.
Final Words
Preparing your vehicle for shipping isn’t complicated-but it is essential. A little effort before pickup can save you time, prevent disputes, and protect your vehicle throughout its journey.
By following these essential steps and working with a trusted auto transport company like Preowned Auto Logistics, you ensure your vehicle is ready for a safe, smooth, and worry-free shipment. When preparation meets professionalism, vehicle shipping becomes exactly what it should be-simple and reliable.
